Deed records are public in Arkansas and provide essential details about property ownership, liens, and transfers. This guide explains how to obtain a copy of a deed, whether you need an uncertified or certified copy, and where to start. It covers online and in-person options, typical fees, and practical tips to streamline the process.
Where Deed Records Are Kept
In Arkansas, real estate records are typically maintained by the County Clerk’s office in the county where the property is located. These offices are responsible for recording deeds, mortgages, and other legal instruments. Some counties offer online search portals or publicly accessible databases to view index information and request copies. Because procedures and fees vary by county, start with the official county website or call the County Clerk’s office to confirm the proper process for your property.
What You Need To Request A Copy
Having specific details speeds up the search and retrieval. Gather:
- Property address or parcel/assessor’s parcel number (APN)
- Names of grantor and grantee, if known
- Approximate recording date or year
- Your relationship to the property (e.g., owner, heir, lender, or interested party)
- Identification, if requesting in person or by mail for certified copies
Requests for certified copies may require a valid photo ID and proof of interest in the record.
In-Person Requests at the County Clerk’s Office
Visiting the County Clerk’s office is often the fastest way to obtain a deed copy. Steps typically include:
- Go to the County Clerk’s office in the county where the property is located.
- Provide the required property details and any identifying information.
- Specify whether you need an uncertified copy (for reference) or a certified copy (for legal use).
- Pay the applicable copying or certification fees. Fees vary by county and copy type.
Requesters should be prepared for potential processing times and may be asked to complete a short form or provide a written description of the record.
Requests By Mail Or Email
Many counties accept written requests by mail or email. Include:
- Your full name and contact information
- Property details (address, APN)
- Clear request for uncertified or certified copy
- Self-addressed stamped return envelope if a physical copy is needed
- Payment method and fees (check, money order, or county-approved online payment)
Mail requests should be sent to the County Clerk’s office address listed on the county’s official site. Processing times vary; consider expedited options if available and required.
Online And Public Access Options
Several Arkansas counties provide online access to index data and deed records. Features may include:
- Searchable deed index by property address, owner name, or APN
- Viewable deed images for recent recordings
- Option to order certified copies online or by mail
If a county offers online access, ensure you use the official county portal to protect your information and avoid third-party fees. For counties without a robust online system, online search may still help you locate the correct recording details before submitting a request in person or by mail.
Certified vs. Uncertified Copies
Choose based on your need:
- Uncertified copies: For reference and personal use. Generally cheaper and faster to obtain.
- Certified copies: Official copies with an attestation or seal suitable for legal matters (e.g., title transfers, mortgage processing). Require proof of interest and may incur higher fees.
Certified copies are typically more straightforward for title companies and lenders to accept, but confirm the exact requirements with the receiving party.
Fees And Payment Methods
Fees vary by county and copy type. Common pricing elements include:
- Per-page copying charges for uncertified copies
- Certification fees for official copies
- Expedited processing or research fees, in some counties
Payment methods commonly accepted include cash, check, money order, or county-approved online payment. Always verify current rates on the county website or by contacting the office directly.
Tips To Avoid Delays
Maximize efficiency with these practical tips:
- Double-check the property’s county and provide precise identifiers like the APN or parcel number.
- Confirm whether the recipient requires a certified copy and plan for the applicable fee and processing time.
- If requesting by mail, include all required forms, signatures, and payment details to prevent processing delays.
- Ask about estimated turnaround times and any alternative options (e.g., online copies) before visiting.
Common Scenarios And How To Proceed
Several typical situations occur when requesting deed copies:
- Homeowners replacing lost records: Start with the county clerk where the property is located to obtain a certified copy for title purposes.
- Buyers or lenders verifying ownership: Use official certified copies to satisfy closing requirements.
- Heirs researching estate records: Provide identifying information and be prepared for longer search times if records span many years.
In all cases, verifying the correct county and following the local procedure will reduce misdirected requests and delays.