The Odometer Disclosure Statement is a key document in vehicle transactions, confirming the vehicle’s mileage and helping prevent odometer fraud. In the United States, these disclosures are required in most private-party sales and trades for vehicles under 16,000 pounds. Knowing where to obtain the statement, how to fill it out, and where it fits in the sales process can simplify negotiations and protect both buyers and sellers. This guide explains practical sources, how to access the correct form, and what information to expect during the process.
What Is An Odometer Disclosure Statement
An Odometer Disclosure Statement is a legal document that records the vehicle’s current mileage at the time of sale or transfer. It serves as evidence that the odometer reading has been accurately reported and has not been rolled back. Federal and state regulations require disclosure in most private transactions for vehicles under 16,000 pounds gross vehicle weight rating (GVWR), and many states require a similar disclosure when vehicles are sold by dealers. The statement helps deter odometer fraud and protects buyers from misrepresented mileage.
When Is The Disclosure Required
In general, the disclosure is required for most private-party vehicle sales and transfers, including gifts and certain trades. Dealers may also be required to provide the disclosure, depending on state law. The rule applies to vehicles manufactured after a specific year (varies by state) and typically mandates that the odometer reading be accurate at the time of transfer. If a vehicle has a non-miles-based odometer (such as a digital odometer), the same principle applies: the disclosed mileage must reflect the vehicle’s true distance traveled to date.
Where To Get An Odometer Disclosure Statement
Several reliable sources offer the official Odometer Disclosure Statement or a legally equivalent form. Access options include government agencies, licensed dealerships, and official online portals. Always ensure the form you obtain matches your state’s requirements and the sale type (private party vs. dealership).
State DMV Or Motor Vehicle Agency
Most state Departments of Motor Vehicles (DMVs) provide the official Odometer Disclosure Statement form or guidance on how to document mileage. These forms are typically available online for download, printable copies, or by request at a local DMV office. If you are selling a vehicle in a private sale, starting at your state’s DMV site is a reliable approach to obtain the correct form and understand filing requirements.
Licensed Dealers And Auto Retailers
Many dealers provide the Odometer Disclosure Statement as part of the sales package. If you are buying from a licensed dealer, the dealer will usually present the disclosure for both the buyer and seller to sign. Dealers may also offer digital disclosures or integrate the form into the vehicle’s paperwork packet. Ensure the version used complies with state law and accurately reflects the stated mileage.
Online Resources And Official Portals
Some states offer downloadable PDF versions of the Odometer Disclosure Statement through official portals. In addition, national consumer protection sites and the Federal Trade Commission (FTC) or the National Highway Traffic Safety Administration (NHTSA) provide guidance on odometer disclosures, including what information is required and how to complete the form properly. When using online sources, verify that the form is state-specific and up-to-date.
In-Person At The Point Of Sale
If a vehicle is being sold privately, the disclosure can often be completed directly at the time of transfer. Both parties should sign and date the form, and keep copies for their records. If the buyer or seller is unsure which form to use, request guidance from the DMV or a licensed dealer to avoid incorrect or missing information.
How To Fill The Odometer Disclosure Statement
Filling the form accurately is essential. Typical fields include the current odometer mileage, the vehicle identification number (VIN), the date of the transfer, the seller’s information, and the buyer’s information. If the odometer is not functioning or the mileage is not readable, most states require a specific disclosure and an alternate statement. Some forms also require the seller to certify that the mileage stated is correct to the best of their knowledge.
Key tips for filling the form:
- Double-check mileage: Ensure the mileage stated matches the odometer reading exactly as observed at the time of sale.
- Match the VIN: Confirm the VIN on the form aligns with the vehicle’s VIN on the title and documents.
- Signatures and dates: Both buyer and seller should sign and date the form; include contact information if required.
- State-specific notes: Some states require additional disclosures or witnesses for certain transactions.
Common Mistakes To Avoid
Avoid common pitfalls that delay transfers or invite disputes. Never estimate mileage or leave fields blank. Do not alter the odometer reading after signing. If the odometer cannot be read, use the state-approved disclosure language and provide a written explanation. Keep both digital and paper copies of the completed form for your records, and ensure the buyer receives a copy.
Tips For Buyers And Sellers
For buyers, verify the odometer reading independently if possible and compare against the vehicle history report. Ask to see the original title and ensure the mileage on the title aligns with the disclosure. For sellers, be transparent about any known issues affecting mileage or odometer function. If there is a discrepancy, disclose it in writing and consult the DMV guidance to determine the correct course of action. In all cases, relying on official forms from the state DMV or authorized dealers helps ensure the disclosure stands up to scrutiny.
Additional Resources
Useful references include state DMV websites for form downloads and instructions, the Federal Trade Commission’s consumer guidance on odometer fraud, and NHTSA’s odometer information for consumers. When in doubt, contact your local DMV or a licensed dealer to confirm the exact form and process required in your state.